Draft procurement-ready RFQs in one collaborative space
Capture every requirement, align stakeholders, and publish professional RFQs without juggling spreadsheets or long email threads. The builder keeps your sourcing process structured from day one.
Everything in one RFQ workspace
Kick off projects with templates designed for industrial procurement.
- AI prompts highlight missing specs and suggest the right category tags.
- Share a single secure link with vendors—no attachments or version chaos.
- Capture approvals with timestamped audit logs ready for PO conversion.
“The RFQ Builder cut our sourcing prep from days to hours. Every stakeholder knows exactly what they need to review.”Head of Procurement, EPC contractor
How it works
Launch your next RFQ in three guided stages
Every screen guides you to capture the essentials—scope, commercial terms, quality benchmarks, and evaluation criteria. Nothing feels missing when vendors receive your request.
- 01
Capture requirements
Use AI prompts to add products, specifications, delivery windows, and quality checkpoints.
- 02
Align stakeholders
Loop in engineering, finance, and operations with a shared review workspace and tracked edits.
- 03
Publish & compare
Export branded PDFs or invite vendors to respond on OkQuoted with sealed, timestamped quotes.
Designed for procurement leaders
What teams report
- RFQs drafted 3× faster
- Zero missing attachments at release
- Cleaner audit trails for approvals
Feature highlights
Everything your RFQ needs—ready when you are
Toggle sections on or off, attach supporting files, and export professional outputs instantly.
AI-powered drafting
Let OkQuoted suggest specifications, compliance language, and delivery terms so nothing slips through the cracks.
Guided structure
Move from scope to technical line items with prompts that keep procurement, engineering, and finance aligned.
Instant exports
Download branded PDFs or share secure links with vendors as soon as the draft is approved.
Built-in compliance
Capture certifications, payment terms, and evaluation matrices directly in the RFQ.
Reusable templates
Duplicate past RFQs, tweak the scope, and launch a new request in minutes.
Vendor collaboration
Invite verified suppliers, collect sealed responses, and keep the document trail audit-ready.
FAQs
Answers before you begin
Teams across manufacturing, EPC, and services launch RFQs with OkQuoted every week. Here’s what they ask first.
Is the RFQ Builder really free?
Yes. Draft, share, and export RFQs without creating an account. Sign up only if you want to invite vendors on OkQuoted.
Can multiple people edit the RFQ?
Absolutely. Share the draft link with stakeholders—changes stay in sync and you always work off the latest version.
What formats can I export?
Download polished PDFs for email workflows or publish directly to OkQuoted’s RFQ board for vendor responses.
Ready to streamline sourcing?
Draft, approve, and publish in one sitting
The RFQ Builder keeps your process organised so you can focus on negotiating the best quote. Start today—no login required.